HomeStd XILetter writing

Letter writing

Letter writing

General format of Letter writing:

Sender’s Address


Name of the Receiver

Address of the Receiver




Body – Two paragraphs



Name of the Sender (XYZ)

General Guidelines for Letter writing

1) Address the recipient correctly.

2) Use a formal tone.

3) Keep it concise.

4) Be specific.

5) Use a professional format.

6) Check your letter for spelling and grammatical errors, and make sure it is properly formatted.

Type of letter writing activities for Std. XI

Application –

1) Application for Leave of absence

2) Application to get bona fide certificate

3) Application to get scholarship

4) Application to get concession in fees

5) Application to change the division

6) Application to get permission for extra- curricular activities or picnic.                                      

Complaint –

1) City planning

2) Traffic

3) Garbage problem

4) Pollution

5) Problem of stray dogs

6) Grievances

Letter to authorities or editor of newspaper.

Scheme of Marking

Letter Writing

Accuracy of Language01

Letter Writing

Activity No. 1

Write a letter to the President, Horizon Club, Town Hall, Chalisgaon making aware about the sound pollution during ceremonies.



Plot No. 20

Ram Nagar

Market Road


March 21, 2024

The President

Horizon Club,

Town Hall,


Subject: Sound pollution due to loud Dolby sound.

Respected sir,

I am writing to bring to your attention a concerning issue that I have recently noticed in public places, particularly in the Town Hall. It is related to the use of Dolby sound systems.

It is a great thing that Town Hall in our area is available for family and other social functions with good facilities. You have provided good parking facilities for the guests and there is no issue of traffic jam.

I am sure that your management is all aware of the rules laid down by the local police about playing Dolby sound system in public. There is actually a ban on its playing. I have mentioned this because it is the season of marriages. There were many marriages and other functions organized at the hall during last month and many parties were out of control in playing the Dolby and creating noise.

This is also the season of important examinations for school and college students. The noise pollution is hazardous not only for the students but also for the patients and children in the vicinity.

I am sure you will consider this problem seriously and ban playing Dolby sound in the Town Hall. Some of the people are thinking to lodge a complaint against the hall with the police. I request you to please do the needful at your earliest.

Thank You.



Activity No. 2

Q. Write an application to the Principal of your institution to grant concession in fees.
Name : Rajesh Chaudhari,              
Cause : Unable to pay complete fees,             
Request concession


Rajesh Chaudhari

Plot No. 20

Ram Nagar

Market Road


March 21, 2024

The Principal

Jaihind Jr. College

Station Road


Subject: Application to grant concession in fees.

Applicant: Rajesh Chaudhari

Respected Sir,

I am a student in your College. I am studying in Class- XIIth, Division A. Respectfully, I want to say that my father who was working in a Private firm has lost his job and is now unemployed. It is very difficult for me to pay the College fees as my parents have no regular source of income.

I am a dedicated student who is committed to my studies, and I am doing everything in my power to make ends meet. However, due to my family’s financial circumstances, I am struggling to meet the full cost of my college education.

I am hoping that the college can offer some relief in the form of a reduction in fees or a payment plan that is more manageable for my family’s financial situation. I would like to assure you that I am determined to complete my education and make a positive contribution to society.

I am willing to provide any necessary documentation or information to support my request, and I am open to discussing any potential options with you. I would be grateful for any assistance that the college can provide to help me continue my education.

Thank you for your understanding and consideration in this matter.

Yours obediently,

Rajesh Chaudhari

See More-

E- Mail Writing

Report Writing

Film Review

Speech Writing

Expansion of Idea

Mind Mapping

Framing interview questions

Use this-

Std. XI Activity Workbook

Format of Std. XI Annual Activity Sheet

Activity No. 3

You want a bona fide certificate to register your name in the Employment Office of your district.
Write a letter of application to your Principal requesting to get a bonafide certificate for the purpose of registering at the employment office.



Sitamai Nagar

Station Road



17 October 2023

The Principal

Jaihind Junior College,



Subject: Request for Bona fide Certificate for Employment Registration

Respected Sir,

I am a regular student of Std. XII Science at Jaihind Junior College, Dhule. I require a bonafide certificate to fulfill the formalities of the employment registration process. The certificate will serve as essential documentation to authenticate my educational background and facilitate my application for various employment opportunities. I am eager to explore suitable employment opportunities that align with my educational qualifications and skills.

I kindly request your assistance in issuing the bonafide certificate at the earliest. If any further information or documentation is necessary, please do inform me, and I will promptly provide the required details.

Thank you for your attention to this matter. Your cooperation in this regard is highly appreciated.

Yours faithfully,


Activity No. 4

Imagine that you are Arnav Chavan/ Aditi Chavan, college representative of Mahatma Gandhi Junior College, M.I.D.C, Narayan Wadi, Chandrapur. You have to organize short tours to Agra, Jaipur and Mathura.
Write a letter to Shree Hari Tours and Travels, Shop No. 20, Station Road, Pune, enquiring about their terms for conducted tours by railway and deluxe buses. Enquire about the fare, boarding and lodging charges and arrangements, total time of the trip and mode of payment.


Arnav Chavan

Modern Junior College

Narayan Wadi, M.I.D.C.


Oct. 28th 2023

M/s Shree Hari Tours and Travels

Shop No. 20

Station Road


Respected Sir,

Sub: Enquiry about educational tours.

We organize short educational tours to places of social and historical interest during the Diwali Vacation. The likely places of visit this year are Agra, Mathura and Jaipur.

Please let me know your terms for conducted tours by train and deluxe buses to places mentioned above. The rates should include lodging/boarding charges and train and bus fare.

Please send the details about the kind of boarding and lodging facilities provided by you and the duration of journey and halting charges, if any. Send information about group discount and student discount facilities.

Expecting an early response.

Yours Faithfully,

Arnav Chavan

Activity No. 5

Q. Write a letter to the Editor of a Newspaper, drawing attention to the insanitary condition of the City Streets.

Letter to the Editor of newspaper-

To get answer click below-

Letter to Editor

Letter Writing

Activity No. 6

Imagine that your school has received laptop and other useful material from Horizon Computers, Mumbai. Write a letter to thank the company manager.



Rashtriya Vidyalaya

Market Road



30th March 2024


The Manager

Horizon Computers


Subject: A letter of thanks

Dear sir, / madam

I feel highly obliged to express my deep sense of gratitude to you for  timely supplying the laptop, printer, scanner and other useful material to our school which indeed proved to be immensely useful for our staff and students.

The above-mentioned gadgets were urgently required for students revision in view of the ensuing Board examination. Your sincere cooperation eased the process for which the administration, staff and students of our school shall remain highly indebted to you.

Hope such quick support and assistance will remain continue in future as well.

Thank you very much.

Yours faithfully,


Activity No. 7

You are X.Y.Z., college representative of K.K.Wagh Jr. College, Nashik. Write a letter to your Principal asking him to arrange for special coaching for English Speaking. Give reasons why you need it.



Room No. 8

Boys’ Hostel


5th April, 2024

The Principal

K.K.Wagh Jr. College,


Subject: Request for Special Coaching Classes for English Speaking.

Respected Sir,

I trust this letter finds you well. I am writing to bring to your attention the pressing need for special coaching classes focused on enhancing students’ English speaking skills at our esteemed college. As a concerned student of Class XI, I have noticed that many students struggle with expressing their thoughts effectively in English. It can also affect their overall academic and personal growth.

Strong verbal communication skills are vital in today’s competitive world. The proficiency in English speaking is crucial for success in various academic and professional pursuits. However, it has become evident that some students lack the necessary confidence and proficiency while expressing themselves in English. Therefore, I earnestly request your consideration in arranging special coaching classes specifically aimed at improving English speaking skills.

I kindly request your support and consideration in exploring the possibility of arranging special coaching classes for English speaking. I am ready to offer any assistance necessary, whether it be in sourcing suitable instructors, organizing resources, or any other aspect requiring support.

I appreciate your attention to this matter and eagerly await your positive response.

Thank you for your time and consideration.

Yours sincerely,



Dialogue Writing

Tiger Hills

The Planners



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